Privacy Policy Last updated: 15-07-2020

Version 1

You will find below the information regarding the processing of your personal data, which will be carried out by Atomium-EISMD, 24 Boulevard Louis Schmidt, 1040 – Brussels, Belgium (hereinafter the “Company”), concerning the services offered by the latter on its website (the “Website”); in particular the Company convenes leading European universities, media, global businesses, policy-makers and governments to develop innovative initiatives, such as the “Post-COVID Summit”.

  1. Data Controller

    The Company is the data controller of the personal data you provided at the time of registration/sign-up process on the Website.

  2. Categories of personal data and of data subjects

    The personal data the Company collects through the Website are: name, surname, phone number, e-mail, time zone, country and all personal data that you decide to share on the Website, including payment and credit card information, with reference to the Activity.  (hereinafter the Data).

    These Data refer to the users of the Website.

  3. Purposes and legal basis of processing

    The Data are processed to comply with the obligations arising from a contract and/or from the law to make the Company carry out the Activity, offering users the opportunity to take advantage of the Website’s features.

    The provision of Data is necessary for carrying out the Activity. In this respect, the users are requested to provide said Data for the achievement of the purpose above; the failure to provide said Data, as well as the partial and inaccurate provision, may cause you the impossibility to continue the Activity they have requested.

    Communicating with you. We use your personal information to contact you regarding your registration to attend, volunteer or speak at a Conference, to notify you of any changes to our policies and practices, for commercial, sales or investment purposes, and to respond to any requests or inquiries you may submit to us. If you subscribe to marketing, such as newsletters, we will use your information as described below. We may collect information from these communications to improve our Services and for the training and development of our staff.

    Newsletter and Marketing: subject to your prior express consent, the Data will be used to send communications for information and advertising purposes, including possible invitations to events and/or conferences organized or otherwise sponsored by the Company. The provision of Data is necessary to subscribe to and benefit from the newsletter service: therefore, a refusal to provide said Data will imply the impossibility to receive the Company’s newsletter. Anyway, you will be at any time able to unsubscribe from the newsletter service, by following the procedure described in each newsletter or by sending a specific notice to the Company, to the contacts referred to below in section I. (Contacts).

    Providing and improving the requested Services. We use your personal information as necessary to run the Conference, such as to register attendees, issue tickets, facilitate information sharing with partners with whom you have consented for us to share information, and provide you with relevant connections and content during the Conference based on this information.

    The Data collected through the section “Contacts” of the Website will be processed to manage the requests made in your message and to give you the necessary answers in this respect.

    The provision of Data is required in order to forward the request and, therefore, the provision of said Data is mandatory; the failure to provide said Data, as well as the partial and inaccurate provision, may cause you the impossibility to forward your request and/or to receive the answer to your message.

  4. Modalities of the processing

    The Data will be processed both manually and by electronic means by the Company’s staff and collaborators and/or by external experts duly appointed as data processors and persons in charge of the processing.

    In particular, the Data shall be accessed – for the same purpose they are collected for – by data processors belonging to the following categories:

    – suppliers of services for the management of the computer system, of the Website and of the newsletter services.

    The whole list of data processors shall be available upon request to be forwarded to the address referred to below in Contacts.

  5. Recipients of your Data

    Subject to your previous specific and express consent, the recipients of your Data may be the partners of the Company, which organize events and activities jointly with the latter.

    In any case, the Data shall not be spread.

  6. Period of storage

    The Data shall be processed for the time strictly needed to fulfil the purposes they were collected for and, in any case, for a period not greater than 24 months after collection.

  7. Data transfer

    The Data provided to subscribe the newsletter service are processed by electronic means using the service “MailChimp” managed by The Rocket Science Group, LLC. You can consult the privacy policy of said service, available at the following link:

    Apart from the case above, the management and the storage of Data will be carried out on servers located within the European Union owned by the Company and/or by third-parties authorized and duly appointed as data controllers.

  8. Your rights

    You are entitled to (I) obtain confirmation as to whether or not personal data concerning you exist; (II) have knowledge of the purposes of processing and of the processing methods, the recipients, the period of storage; (IV) object to processing; (V) to the extent applicable, to receive the personal data provided to the Company concerning you in a structured, commonly used and machine-readable format, and to transmit those data to another controller without hindrance from the Company to which the personal data have been provided; (VI) to lodge a complaint with the Authority for the protection of personal data.

  9. Contacts

    If you have any questions or concerns about this Privacy Policy or our privacy practices generally, or if you would like to exercise your statutory rights, you can contact us at:

    24, Boulevard Louis Schmidt
    1040 Brussels, Belgium
    +32 (0)2 8887010
    You can contact our office at

    You can stop direct marketing communications from us by clicking the ‘unsubscribe’ link in any email communication that we send you or by emailing us at

  10. Changes to this Privacy Policy

    We may update this Privacy Policy from time to time so please review it occasionally. If we make material changes, we will take steps to notify you. The date of the most recent revisions will appear on the top of this page.

  11. Cookie Policy

    The Post-COVID Summit website uses cookies. Cookies are small files that the websites send to the browser of the user’s device, where they are stored as they carry information from one visit to the website to the next. While surfing the web, the user may receive on his/her device “first party-cookie”, whether they are managed directly from the owner of the manager of the website, as well as cookies sent by different websites and web servers (so-called “third-parties’ cookies”); this happens because on the website there might be items stored on servers different from the server hosting the website. In other words, said cookies are set from a website different from the one the user is currently visiting.

    Considering the purposes pursued, there are technical, analytical and profiling cookies.

    The Website uses the following cookies for the purposes below described.

    • Technical cookies

      Technical cookies are used to the exclusive purpose of carrying out the transmission of a communication through an electronic communications network, or insofar as this is strictly necessary to the provider of an information society service that has been explicitly requested by the or user to provide said service.

      The technical cookies sent by the Website shall be divided in: session cookies, which enable the normal surfing and use of the Website (e.g. allowing to purchase or to log-in in reserved areas). These cookies also include the functionality cookies, which allow the settings made by the user with respect to the website (e.g. the language) to be saved in order to improve the service provided to the user.

      For installing such cookies, users’ prior consent is not required.

      The Website uses the following technical first party-cookies:







      Persistent cookie used to manage the user’s preferences with regard to use of cookies.

      1 month



      It keeps record of the languages’ preferences of the user.

      1 month


    • Analytical cookies

      The analytical cookies are used to collect information in an aggregate form with regard to the number of visitors to the Website, as well as to how visitors move around the Website when they are using it

      The Website uses the following analytical third-parties’ cookies: 




      How to remove/disable it

      Google Analytics (Google Inc.)

      They allow to collect information, in aggregated and anonymous form, on how the website is used and to improve the functioning of the website.

      10 minutes/ 2 years


      Disable page:



    •  Profiling cookies

      These cookies lead to the creation of users’ anonymous profiles based on their surfing experience on the Website. This way, it is possible to provide the user with targeted advertising and not generic one.

      These cookies are not managed by the Company and they are called third-parties’ cookies.

      The Website also uses different third parties’ social networks’ plug-ins. This allows the users to share the Website contents on certain social networks. These plug-ins also optimize the ease of use of the Website. The use of data collected by third parties through social networks’ plug-in is exclusively set out by such third parties. The Company does not have access to these cookies, as well as the third parties cannot access to Company’ cookies.

      The Website uses the following third-parties’ profiling cookies: 




      How to remove/disable it

      Facebook (Facebook, Inc.)

      Some cookies provide the logged-in through Facebook user with content sharing features.

      2 years


      They identify the user in the website in order to provide the ability to share article with Twitter account.

      2 years

      YouTube (Google Inc.)

      They allow to track the streaming of videos provided by YouTube platform. They can identify the natural person, whether logged-in with a YouTube account.

      2 years


    • Nature of the provision of data from the users

      The user consents to the use of the cookies by browsing the Website, after reading the banner. The provision of data is optional.

      It is possible to amend the settings related to the cookies at any time by means of specific setting of the chosen browser, following the steps below described. Through the settings of the browser is also possible to remove/disable the cookies installed in the past, including the cookie related to the consent to installing the cookies from the Website.

      The user may express her/his consent to the use of cookies sent by the Website. The user may accept or disable all the cookies, or some of them. In the event that the user decides to disable the cookies (including the technical ones), she/he cannot access many features which make this Website more efficient, and some of our services will not work properly.

      With respect to third-parties’ cookies, the user may exercise her/his right to object to processing by reading the privacy policy of said third parties, through the opt-out link, if expressly provided by said privacy policy or by the cookie policy, or by contacting directly the same third parties.

    • Cookies use options

      It is possible to set the cookies through the browser’s settings. Since each browser has slightly different functions, the user may check the browser’s “help” menu to understand how to correctly change the cookie settings.

      The user may therefore change the browser settings so to have the cookies removed or disabled on the computer or mobile device without her/his express consent. The user may better understand how to set her/his browser at the following links:
  12. Retargeting and data acquisition by third parties for banner ads

    In the context of re-targeting and banner ads, Post-COVID Summit makes use of the services of third parties, which set cookies on our sites. These are the following companies:

    Facebook Inc., 1601 S. California Ave, Palo Alto, CA 94304, USA;
    Twitter, Inc., 1355 Market Street, Suite 900, San Francisco, CA 94103 U.S.A;LinkedIn, 222 2nd St, San Francisco, CA 94105, USA;

  13. Links to other websites

    This privacy policy only refers to the Website.

    The Website contains links to third parties’ websites, over which the Company does not exercise any control. The Company, therefore, will not be responsible in any way for the personal data processing eventually performed by such third parties.

© Atomium-EISMD. All Rights Reserved

Privacy policy updated on 15-07-2020.